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Stop feeling guilty about not getting it all done.

Feeling guilty

You know what it’s like, it doesn’t matter how many people pay you a compliment, it’s the one negative thing someone has said about you that you will remember and stew over. The same thought process happens automatically when we have an over full to-do list and can’t get to the bottom of it. We might have been very productive and achieved a huge amount in the day but we choose to focus only on the things still left to do. We don’t think about all of the tasks already achieved. Rather than congratulate ourselves on a job well done, we chastise ourselves for not having achieved more. We need to stop feeling guilty about not getting it all done because it is not that we haven’t been working hard. It’s just that we don’t have all of the tools we need.

Why do we feel guilty?

My belief is that for most of us, the problem occurs because we over-estimate the amount of work we can complete in the course of our day. We then feel guilty because we didn’t complete all of it, without realising that we couldn’t possible do so. In setting ourselves an impossible task, we have set ourselves up for failure. We then wonder why we don’t feel successful.

It used to be like that for me. I could not seem to feel good about all of the things I had achieved because I could only think about all of the things still left to do. It took me a long time to figure out that I was going about it all wrong. It wasn’t that I was achieving too little, it was that I was trying to achieve too much. I was then getting cross with myself for not doing something that was actually impossible.

If this sounds like you, then you are not alone. Many people I help tell me that they never seem to be able to finish everything they need to do. They say things like “If only I had more hours in the day!”

You don’t need more hours in the day. What you need is a better plan. Click To Tweet

Stop feeling guilty by using this simple strategy for listing your tasks, prioritising your work and planning your time.

Lifewrangling Planner Strategy

List all of the tasks that need to be completed in your week

I have had many different ways of doing this over the years: Post it notes, notebooks, pages in Evernote, an app on my phone, scraps of paper. There really is no right or wrong way to list your tasks. Just ensure that they are all together and you can cross them off when they are complete. I do have a thing though about rewriting my unfinished tasks every day or week so I have developed a system to prevent having to do that. Don’t prioritise your tasks in step one. Simply list them all as they come up in whatever form that takes.

Prioritise each task and determine a day to work on each one

When I am writing my plan for the week I decide what needs to be actioned first. I write these items down on the day I want/need to get them done. The most important thing to do here is to choose, at the very most, 10 things from your to-do list to complete. I have gone so far as to design my Lifewrangling Planner with only ten slots. This means that I can’t give myself too many tasks to do and make my day unmanageable.

Schedule each task into a time slot during the day

The next step is to schedule each task for completion. Decide exactly when each task will be done and write that down in your planner. This is the most important step as this is where you will discover whether you have tried to plan too many tasks for your day. If you can’t find a time slot in your planner in which to write the task, you will never find the actual time in your day in which to complete it.

Remember to leave yourself a small amount of time between each task. This way if something takes longer than anticipated, you won’t fall behind and get overwhelmed. It is also a good idea to leave a bit of time for those unexpected things that inevitably happen. This buffer will stop them throwing your whole day off course.

When you first start to do this you will discover that you can’t actually fit in all of the things you thought you were going to do. This is when you need to action the three D’s rule.

The three d's rule

Delay

Perhaps the task does not actually have to be done today. Maybe you can delay doing it until some time in the future when you have more time, resources or energy. You can get it done then.

Delegate

It’s important to remember that sometimes there are other people who are just as capable of completing a task as you are. Sometimes they will even do a better and faster job. I know that it can be difficult to delegate but at times the best way to manage these tasks is to give them to someone else.

Discard

Lastly, there are always those tasks that sounded good when you first thought of them but over time have lost some of their urgency and importance. It might just be that there are things on your list that no longer need to be done and can simply be discarded.

Work through each task in its designated time slot

All you have to do now is consult your planner, see what task needs to be completed next and work through them step by step. At first you may find that you have underestimated or overestimated the length of time a task will take. Over time your ability to determine the right length of time for a task will improve.

Finish the day feeling accomplished and guilt free

Once you have worked through all of your tasks, the last thing you need to do is have a quick look at tomorrow’s plan and add to or modify it if required. Once this is done you can head home (or off to bed if you are using the same planning tool for your after work tasks) with a sense of satisfaction and accomplishment.

Try this method of planning your day and stop feeling guilty about everything you haven’t done. Instead, feel accomplishment for everything that you have achieved.

If this all sounds a little complicated, then my Lifewrangling Planner may just be the tool you need. Check out all of the details here.

This post may contain affiliate links. I may receive commissions for purchases made through links in this post.
{ 25 comments… add one }
  • Agent54 October 7, 2016, 8:58 pm

    I gotta do everything.

    • lifewrangling@gmail.com October 14, 2016, 6:35 am

      It often feels like that doesn’t it? Good luck in getting through your list.

  • Tianna October 7, 2016, 11:11 pm

    this is so true! My to-do list always seems 3938304 miles long lol. And I always feel bad about not finishing certain things. Making lists and keeping priority on my notes for certain times helps a lot though. great post 🙂

  • Lisa October 8, 2016, 3:46 am

    Fabulous advice! I used to be the same; I’d get lots of stuff done, but worry about the things I’d not done. Then I had children and realised that actually, so long as the important things were done the rest could wait. I probably achieve more now with that attitude than I ever did before because I’m more relaxed. I am sure your post will make a huge difference to many people #weekendblogshare

    • lifewrangling@gmail.com October 14, 2016, 6:34 am

      Thank you Lisa. It’s definitely good to identify the important tasks and do those first. Everything else is a bonus.

  • Emma @ Muddy Boots and Diamonds October 8, 2016, 4:06 am

    Hi from #WeekendBlogShare! I have a running to-do list in a planner. I check things off or cross them off as I do them (or if they aren’t relevant anymore). It helps me to see the list spread out over the week along with appointments. This way, I’ll have a better idea of scheduling my time to get things accomplished.

    • lifewrangling@gmail.com October 14, 2016, 6:32 am

      Scheduling certainly helps me to know whether there really is time to do it. If not, then one of the 3 D’s has to be used.

  • Helen K October 8, 2016, 9:18 am

    Always looking for new ideas – thank you!

  • Sammie @ The Annoyed Thyroid October 8, 2016, 11:17 am

    I am guilty of feeling guilty for not fitting it all in, so I’ll definitely be giving some of your tips a go!

    • lifewrangling@gmail.com October 14, 2016, 6:30 am

      Thanks Sammie. Let us know how you go.

  • Ashleigh - My Meow October 8, 2016, 12:59 pm

    I like the three D’s. Delay, Delegate and Discard. I also find that not answering people right on the spot, so delaying your answer when asked to do a task helps a lot. I used to find myself saying yes to things when really I had no time!

    • lifewrangling@gmail.com October 14, 2016, 6:29 am

      What a good suggestion. It’s really easy to find ourselves with lots of extra work because we have said yes to something we really don’t have the time or desire to do.

  • Barbara October 8, 2016, 2:26 pm

    Fantastic – I love your tips and am going to try and implement that list!

  • Jess October 10, 2016, 1:31 am

    The 3 D rules is something I should implement into my life !! -#weekendblogshare

    • lifewrangling@gmail.com October 14, 2016, 6:27 am

      ‘Delegate’ is definitely the hardest one for me but I am getting better at it.

  • Sim @ SimsLife.co.uk October 10, 2016, 5:43 pm

    A great post with some fantastic tips! I really do just need to stop procrastinating and just get it done! 😉 Sim xx #weekendblogshare

  • Hannah Atkinson October 13, 2016, 2:47 am

    My problem is that if I don’t want to do something, I’ll just ignore it and leave it for another day! I must get better at this! Thank you for joining the #weekendblogshare

    • lifewrangling@gmail.com October 14, 2016, 6:26 am

      Ah, procrastination! It happens to us all. 🙂

  • The Tale of Mummyhood October 13, 2016, 4:36 pm

    This is really great advice, we could all learn so much from this.

    #stayclassymama

  • Claire October 14, 2016, 2:30 am

    This is a good idea. I try to do some of these things, but the designated time slots are a great plan I haven’t tried before xx #stayclassymama

    • lifewrangling@gmail.com October 14, 2016, 6:23 am

      I used to just put everything in a long list and work through it but there never seemed to be time to do it all. Now I know before I even start what I actually have the time to do.

  • Sarah Admissions of a Working Mother October 18, 2016, 3:27 am

    Discard – I like this part! I feel like this often #stayclassymama

    • lifewrangling@gmail.com October 19, 2016, 6:16 am

      It’s quickly becoming my favourite part too. Sometimes things that seemed necessary at one time just don’t need to be done at all.

  • Maxabella October 18, 2016, 7:48 am

    I am definitely guilty of under-estimating how long things take and ending up with a to-do list that stacks on top of itself. I am also mega guilty of not scheduling in any down time, at all, in my day. It’s exhausting. Then again, unless it’s a deadline that someone is relying on, I rarely feel guilty for not ticking everything off my list. I know I’ve given it everything I’ve got and there’s nothing guilt-inducing about that! x

    • lifewrangling@gmail.com October 19, 2016, 6:17 am

      What a great philosophy to have! As long as we are doing our best, we can be proud of that achievement.

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